Operator Training Guide
Step-by-step guide for plant operators: starting a handover session, voice input, reviewing the AI draft, signing, searching, and handling common scenarios.
This guide is for plant operators and shift supervisors using Capped AI Operator Copilot to generate, review, and sign shift handovers. No technical background required — if you can send a voice message on your phone, you can use Capped AI.
What Capped AI does
Capped AI reads your plant's DCS data — alarms, trends, and process values — and drafts your shift handover for you. You review the draft, make corrections, and sign it. The signed handover goes into a tamper-proof log that your plant manager, relief operator, and regulators can access.
Capped AI runs entirely on a box inside your plant. Nothing leaves the plant fence. You use it on a tablet or desktop browser — no app to install.
Before your first session
- Your IT team or Capped AI field engineer will give you a personal PIN and the browser address for the Capped AI tablet interface.
- Make sure your tablet is connected to the plant Wi-Fi (the same network as the Capped AI appliance).
- Select your preferred language — Arabic or English — during first login. You can switch at any time.
Starting a handover session
https://192.168.x.x or a plant hostname). Tap Sign in, enter your employee ID and PIN."الضاغط P-201 كان يعطي اهتزازات خلال الساعة الثالثة. تم إبلاغ الميكانيكي ولم يُحل حتى الآن." "Compressor P-201 was showing vibration alarms around 3am. Maintenance was notified but the issue is not yet resolved."Capped AI will transcribe your note and include it in the handover draft.
- Key process events and alarms from the DCS during your shift
- Your voice notes, transcribed and integrated into the narrative
- Any pending actions flagged for the incoming shift
- Add context that was not in the DCS (e.g., phone calls, verbal instructions from the superintendent)
- Correct AI misinterpretations of alarm patterns
- Add or remove pending action items
- Switch sections between Arabic and English using the language toggle per paragraph
Language settings
Capped AI supports Arabic (Modern Standard) and English throughout. You can:
- Set your default interface language in Settings → Language
- Switch the voice input language mid-session — tap the flag icon next to the microphone before speaking
- Toggle individual sections of the draft between Arabic and English using the ع/EN button on each paragraph
- Mixed-language handovers (e.g., narrative in Arabic, equipment tags in English) are fully supported
Searching past handovers
Tap Search from the home screen. You can search by:
- Keyword in Arabic or English (e.g., “compressor P-201” or “ضاغط P-201”)
- Date range
- Process unit
- Shift (Day / Evening / Night)
- Operator name
Search results show the most relevant handovers first. Tap any result to read the full handover, including the DCS data snapshot that was used to generate it.
Common scenarios
The AI draft looks wrong or missed something important
Edit the relevant section directly. If the AI consistently misses a specific type of event (e.g., a particular alarm code), report it to your supervisor — Capped AI can be updated to include those patterns in future handovers.
You are always the authority on the handover content. The AI draft is a starting point, not a final document.
Voice transcription is inaccurate for a technical term
Spell out unusual equipment tags (e.g., say “P dash two zero one” for P-201). Technical terms that appear frequently in your plant can be added to the plant vocabulary list by your Capped AI administrator — this improves transcription accuracy over time.
The system is slow or the draft takes longer than a minute
This may be a temporary load issue. Wait up to 2 minutes. If the draft still has not appeared, tap Cancel and try again. If the problem persists across multiple attempts, notify your IT contact — the appliance may need attention.
I accidentally submitted without signing
Unsigned handovers remain in your Pending list on the home screen. You can return to them and sign within the same shift. After 4 hours, a reminder notification is sent to your tablet. The plant manager can also see unsigned handovers in the admin dashboard.
Relief operator has not signed the incoming handover
The incoming operator should sign the handover on their own tablet after reviewing it. This constitutes their acknowledgment of the shift status. If they cannot access Capped AI (tablet issue, forgotten PIN), the shift supervisor can sign on their behalf with a supervisor override PIN and a written note.
Tips for better handovers
- Speak close to the tablet microphone — 20–30 cm distance gives the best transcription accuracy in noisy plant environments.
- Say equipment tags clearly — “P-two-zero-one” is more reliable than mumbled alphanumerics.
- Add pending actions explicitly — say “pending action:” before listing something for the next shift, and Capped AI will flag it in the handover summary.
- Review before signing — 30 seconds of review catches most AI errors. Signed handovers cannot be edited.
- Use search when briefing the incoming shift — pull up the last 3 handovers for a quick visual on what has been escalating.
Getting help
| Issue | Who to contact |
|---|---|
| Forgotten PIN | Your shift supervisor or IT admin — Admin dashboard → Users → Reset PIN |
| Tablet cannot reach Capped AI | IT admin — check tablet Wi-Fi and appliance network |
| AI draft quality feedback | Your shift supervisor — logged and sent to Capped AI for model improvement |
| Feature request or question | hello@capped.ai |